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An ebizframe ERP success story in Central Africa with a Business Group with diverse business interests

Business Background

The client is a leading diverse business group having interests in various industries segments. Its businesses can easily be classified into the following groups:

  • Hyper Psaro
  • United Soap and Oil
  • Hermis Transport
  • United Petroleum

Under the Hyper Psaro Group, there are seven companies with diverse business interests. They are:

  • Super Marché – Retail Sale
  • Gros – Wholesale
  • Vodacom – Airtime Recharge and Handset
  • Dasani – Drinking water (Manufacturing and Retailing)
  • Farming- Foods and Vegetable items
  • Electric – Electrical Equipment

The company has three supermarkets at three different locations in Central Africa. It has 12 depots/ warehouses from where it distributes the inventory to all its outlets.

Objectives of ERP

Being, a large business group with a rapidly increasing scale of operations and geographical footprint, it was a laborious task for them to manage their resources, inventory and business process manually. Hence, they wanted an ERP software solution to automate, organize and integrate their diverse businesses and to consolidate the data to get detailed and accurate information in real-time. This data would help the top management and the decision-makers to control and monitor their operations and take necessary steps for further expansion of their business.

The key requirements of the client were as follows:

  • Integration of Import/Export, Purchase, Sales, Distribution, Inventory, Finance, Retail, Secondary Sales & Reports
  • Capability to handle Data migration from Head Office to the Branch Offices and vice versa, even if there was no Internet connection to that specific location
  • PoS and Back Office Sales Solution
  • Data consolidation for all the companies of the group
  • Management of Multiple currency operations was another big challenge
  • Inventory and Sales Status across stores
  • The system should provide a consolidated P&L and Balance Sheet at the Branch Office Level as well as the Head Office Level
  • Product expiry details
  • Purchase Management for Local Purchase, Imports, Costing, Budgeting, Forecasting and Container /Order Tracking
  • Warehousing, Inter-location transfer and Distribution

Benefits after the Implementation of ebizframe ERP

  • The entire network of the company’s outlets across Lubumbashi now works on a single platform with a proper work-flow management
  • Completely integrated PoS and ERP software solutions
  • The management can monitor the status of Sales and Inventory across stores at any given point of time
  • EIS/MIS Report of sales to help decide future pricing
  • Tracking of material against advanced payments
  • Channelizing of Stocks of all available warehouses
  • User wise and Till Date Cash Collection Report The Company can run special marketing campaigns for products approaching their expiry thereby increasing the store’s sales revenue.
  • Report on Customer category wise price definition and history of price change
  • Reports on cash collection in different currencies and consolidated report on single/base currency
  • Offering Promotion/Discount options help in increasing revenue
  • Barcode based Inventory leads to easy tracking of products
  • Various reports on Sales, Inventory, Costing and Profitability
  • Bill of Material generated helps in cutting the waste percentage as well as the pre-costing can be done on the basis of this
  • Statutory Reports generation as per the local Government norms and regulations
  • Easy overtime calculation and payroll generation
  • Drill down facility in Finance Module so as to find the source of the transaction