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Read how ebizframe optimized the processes of a Travel and Transportation organization in Ghana

Business Background:

The Organization was established as a result of the decoupling of the existing Ghana Civil Aviation Authority (GCAA) in line with the modern trends in the aviation industry. The company was registered in January 2006 with the responsibility for planning, developing, managing and maintaining all airports and aerodromes in Ghana namely Kotoka International Airport (KIA) and the regional airports namely Kumasi, Tamale, Sunyani as well as various airstrips. The Company commenced business on 1st January 2007.

Services provided by the company are as follows:

  • Ground Service
  • Cargo Service
  • Hotel Service
  • Dinning & Shopping

Objectives of ERP The business solution earlier in use was taken up as a gap strategy to prevent collapse of business reporting. However, there were many inherited functionality limitations which needed to be addressed. Such limitations were based on the fact that the systems were built on 1996 technology and rendered un-operational in the immediate future.
The software systems in use before ebizframe ERP in organization were as follows:

  • Payroll – Persol
  • Scala Accounting (General Ledger, Sales Ledger, Purchase Ledger, Stock Control)
  • Personnel Management

As a result of the limitations associated with incompatibility of the software, users were compelled to resort to manual processing of accounting and administrative reports with its resultant delay in production of reports.

In the light of this development, the only option was to procure an ERP application. ERP is a total integrated business process solution. All modules are compatible and operate from a common platform. This eliminates all manual interventions related to data capture, processing and reporting.

Solution Choice

In line with the public procurement law in Ghana, the organization floated tender for an integrated Software solution. Out of long list of suppliers, company shortlisted ebizframe based on the technical and commercial offerings which were very much in line with the organization technical requirements and standards.

Implementation

Modules:

  • Sales
  • Procurement
  • Stores
  • HR & Payroll
  • Finance
  • Fixed Assets
  • Maintenance
  • Property Management
  • Executive Information System

Some of the salient aspects of the implementation at the company are as follows:

  • Automation of Property Management operation
  • Automation of the Invoicing system which would be also integrated with SITA
  • System in Phase-II for flight statistics analysis
  • Integration of all functional areas of the company has to be achieved
  • Multi currency customer statements available from the system
  • The system support on account payments
  • Multiple reports available for analyzing customer accounts
  • Historic reports can be generated from the system

Benefits after implementing of ebizframe ERP

  • User friendliness and System Transparency has ensured easier acceptance of the system
  • Users can see the quantity of Store Items available before requisition
  • Output such as Payslip are sent online directly to recipients who are on the email list
  • Automatic system generated Vouchers
  • Less reconciliations needed
  • Automated and simplified Bank Reconciliation process
  • Payroll Module is linked to Human Resource Module, recruitment promotion, appraisal related information available to Payroll
  • All users have browser interface access to the system. Managing the system from the central server has made maintenance simple and cost effective
  • They can generate Management Reports from the system
  • ebizframe ERP meets all Security Standards of Airlines Industry from the application software perspective
  • Users are assigned user names and passwords based on approved user request forms
  • Privileges are assigned according to user functional responsibilities
  • Users are limited to their functional area alone
  • Users can change their own user details
  • Privileges expire according to assigned period

Infrastructure

Ebizframe has been implemented on Dell PowerEdge R710server with Quad core processor 4GB RAM and 600GB HDD. The system is installed on the central server at the Head office in Accra

Future Plans

They have plans to go for further enhancement in future. As part of phase-II of the project would like to go for the following:

  • Integration with SITA system
  • Implementation of ebizframe Xlenz
  • Further enhancement of Phase-I modules